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Tips for Answering a Notice of Violation - Policy, Standards, and Quality Assurance X-Ray


Tips

  • Carefully read the Notice of Violation Explanation and Guide for Response included with the notice
  • In your letter, include statements describing the steps taken to correct each violation and prevent it's recurrence, and list the date compliance was achieved.
  • Respond to each violation individually.
  • When in doubt, call the technical reviewer listed on the notice.
  • Do not return the notice of violation. Keep it for your records.
  • Include all requested documentation
  • The responses must be signed, and dated by the Radiation Safety Officer (RSO) that is listed on the Certificate of Registration. 

Checklist

  • Is the registration number referenced in your letter?
  • Is the inspection number referenced in your letter?
  • Is your letter addressed to the technical reviewer listed on the Notice?
  • Does your letter address each violation individually?
  • Does your letter include a description of the steps taken to correct each violation?
  • Does your letter include a description of the steps taken to prevent the recurrence of each violation?
  • Does your letter include the date compliance was achieved for each violation?
  • Did you include all requested documentation?
  • Did the RSO listed on the Certificate of Registration sign, and date the response?
Last updated July 10, 2019